Login with Facebook Register | Lost Password
Skip to Content
  • Memorial Day:

    Honor America's servicemen and women this Memorial Day by brushing up on American history. For some interesting websites on American history, check out MC3's American History weblinks.

  • KnowledgeBases:

    MC3's KnowledgeBases are topical collections of information and resources on specific subject areas. To see available KnowledgeBases, click here.

  • Common Core State Standards: MC3 has weblinks on Common Core State Standards, including information on assessment, equity issues, funding, implementation, special populations, and state resources. Check it out here.

KnowledgeBases > The English Language Learner KnowledgeBase for Teachers > Element 4 > Activity 3 > Task 3: Document Student File

Guideline:

Written documentation regarding each student's primary or home language must be maintained in the student's permanent record file. A copy may also be placed in a file maintained by the English language learner (ELL) program. If parents choose not to have their child(ren) participate in the ELL program, they must sign the applicable waiver.

Tools Form for Reporting PHLOTE Students

This resource is a sample form used at the school level to report primary home language other than English (PHLOTE) students and the method used in determining PHLOTE status. This form is to be completed by the school principal or designee to ensure all PHLOTE students are identified. It should be maintained at the  district or school offices.

Alternate format: PDF

Tools Parent Notifications

Under the No Child Left Behind Act, districts using Title III funds must provide information to parents about their child's participation in a language instruction educational program. This table contains links to each state's Title III notification information.

Tools Student Oral Language Observation Matrix (SOLOM)

The Student Oral Language Observation Matrix (SOLOM) is a rating scale that teachers can use to assess their students' command of oral language on the basis of what they observe on a continuing basis in a variety of situations.

Alternate format: PDF

References How to Request Immigrant Records

This document lists information collected from various nations about how to obtain transcripts for immigrant students.

References Individual Language Service Plans

An individual language service plan for ELL students is required under Title III, Section 3302, of the No Child Left Behind Act. This resource provides links to each state's requirements for individual learning plans for ELL students.

Print Print this page

Previous: Task 2: Inform Parents of Assessment Results


The contents of this website were developed under a cooperative agreement from the U.S. Department of Education. The information presented on this website is intended for general reference purposes only, and information/linked content is not necessarily endorsed by the Mid-Continent Comprehensive Center or the U.S. Department of Education. Some resources on this site require Adobe Acrobat Reader.