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KnowledgeBases > The American Indian Education KnowledgeBase > Element 3 > Activity 1 > Task 1: Get Organized for Data Collection

Guideline: School and community profiles are derived through the collection and aggregation of data into information.  Misdirected data collection efforts can waste time and lead to frustration.  It is best to prepare and focus before collecting data.  The resources provided offer basic information for organizing data collection.
Checklists Using Data

Using data effectively involves understanding how to use it and being aware of the challenges that entails. The lists offered from Getting Excited About Data (2nd ed): Combining People, Passion and Proof to Maximize Student Achievement highlight how high performing schools use data as well as listing challenges and impediments faced.

Tools Ohio Data Primer _EXTERNAL_LINK

As noted at its website, "The Ohio Data Primer helps teachers and principals become comfortable thinking about, thinking with, and using data."  Though intended for Ohio educators, the content may be useful to educators in other states.

Tools Stop-Start-Continue Worksheet

This activity adapted from "A How To Guide For School Business Partnerships" is designed to help decision makers define what is and is not working within a project and what changes should be made to the plan.

Guidelines Conducting a Comprehensive Needs Assessment

This tool from the U.S. Department of Education's An Idea Book for Planning is useful for managing the data collected during the needs assessment. It consists of two parts: Data Sources Matrix and Data Collection and Analysis Plan.

"The Data Sources Matrix helps organize needs assessment data collection by identifying information sources and methods of data collection. In the matrix, fill specific sources of information you already have on hand from the school profile (e.g., student achievement data, results from a parent survey with results that are pertinent to the planning effort) so you do not duplicate efforts. Then, list any additional information the team decides to collect. Examine each focus area to make sure that there are data describing the status of major aspects of the priority focus areas."

"The Data Collection and Analysis Plan prioritizes the "focus areas" for which data will be collected and it lays out the data collection and analysis plans. First, define the team's key questions, the data collection methods (i.e., surveys, interviews, focus groups, shadowing, etc.), instruments to be used by analysis subcommittee members, and summarize the plans for analysis. List two to three "focus areas" the team plans to study in order of highest (#1) to lowest priority for data gathering. Respond to the questions for each focus area."

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Next: Task 2: Examine Student Performance Data


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